Xertilox Privacy Notice
For Website and Mobile App
Introduction
When you visit and use Xertilox’s websites or mobile app, we collect and process certain information about your interactions and the data you choose to provide. For more details, please review this Privacy Notice attentively.
This is the Privacy Notice of XERTILOX LTD, incorporated and registered in England and Wales with company number 14689245 (hereinafter referred to as "Xertilox" or "we").
1. Scope
This Privacy Notice applies to representatives of Xertilox’s clients and visitors to Xertilox’s Website and Mobile App. Xertilox is a Data Controller under Article 24 of the EU GDPR and UK GDPR and determines the purposes and means of personal data processing in the following contexts: Cookies collected during the use of the Website; Interaction with the Xertilox Website or Mobile App (iOS and Android); Activities taken by a Client’s representative prior to establishing or during a business relationship with Xertilox, including the creation and use of accounts; Participation in webinars or events; Job application management and recruitment; Product and service development, including monitoring and analysing user behaviour.
2. Definitions
Client: The legal entity to which Xertilox provides services under specific legal arrangements.
Data Controller: Xertilox, where it determines the purposes and means of processing personal data.
Data Subject: Any individual whose personal data Xertilox processes, including but not limited to clients, representatives, job applicants, and visitors.
Personal Data: Any information relating to an identified or identifiable individual.
Processing: Any operation performed on personal data, including collection, recording, organisation, storage, adaptation, retrieval, use, disclosure, or destruction.
Special Categories: Personal data revealing racial or ethnic origin.
Visitor: Any individual interacting with the Xertilox website or mobile app.
Consent: Any freely given, specific, informed, and unambiguous indication of the data subject’s agreement to the processing of personal data.
Personal Data Breach: A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data.
3. Principles of Personal Data Processing
Xertilox adheres to GDPR principles, ensuring personal data is:
• Processed fairly, lawfully, and transparently;
• Collected for specified and legitimate purposes;
• Adequate and limited to necessary purposes;
• Accurate and up-to-date;
• Retained no longer than necessary;
• Securely processed.
4. Data We Collect
Personal Information
• Name
• Email address
• Phone number
• Address
• Employment details
• Personal data of the representative (e.g., name, job title, position, contact information, and certain data contained in an ID document, Driving Licence)
• Information obtained in connection with providing the Services to the respective Client (e.g., communication materials)
• Personal data contained in corporate documents
Publicly available data relevant to the position of the Client’s representatives
Payment Information
• Credit card details (via Stripe)
• Bank account numbers (via Stripe)
Technical Data
• IP addresses
• Browser type
• Cookies
• Device type
• Device identification number
How Data is Collected
• Website and app forms
• Cookies and tracking technologies
• Third-party tools
• APIs
• Mobile application
• Web platform
5. How We Use Your Information
We process data for the following purposes: Analytics
Advertising Providing services Personalizing user experiences
6. Data Sharing
Xertilox does not share your data with third parties unless explicitly agreed by you through our Mobile App.
7. Data Processing and Storage
Your data is processed and stored in the UK and EU on Amazon Web Services (AWS).
8. Data Security
We implement the following measures to protect personal data: Encryption Secure servers
9. Your Rights
Under GDPR, you have the following rights: Access your data Correct your data Request deletion of your data To exercise these rights, please contact us at info@xertilox.com.
10. Cookies and Tracking Technologies
We use cookies to enhance your experience. The types of cookies we employ include:
• Functional cookies
• Analytical cookies
For more information, refer to our Cookie Policy.
11. Children’s Data
We do not knowingly collect data from children. If you believe a child’s data has been submitted, please contact us to delete it.
12. Contact Information
If you have questions or requests regarding this Privacy Notice, contact us at: Email: info@xertilox.com
13. Changes to this Privacy Notice
Xertilox reserves the right to update this Privacy Notice as needed. Changes will be effective upon posting. Please check this page periodically for updates.